Proofing solution locks down digital assets

Proof Manager is browser-based virtual proofing system from Sydney-based developers Pent Net, and has secured multiple installations across Australia and New Zealand since its introduction several years ago. The system works by generating soft-proof previews of job files and then loading them onto a secure server, where they can be viewed using standard web browsers.

The new extension just released for the software introduces automatic archiving of customer job files, enabling clients to view, amend and re-order previous jobs through their own secure, personalised online portal.

Peter Ludwig, director of Pent Net, claims that client-focused asset management is the logical extension of a virtual proofing system. “This is definitely the way of the future for digital prepress providers, because it makes the generation of repeat work a simple, time-saving process with tangible benefits for both the operators and their clients,” he says.

The Proof Manager system accepts more than 100 different file types. When the proof is loaded, an email is automatically sent to the client informing them that their job is ready for viewing. Clients can then log in securely, view their files, attach notes and make corrections to the soft proof while the original work file remains unaltered. At the operator's end, Proof Manager automatically tracks the status of all files.

The new digital asset management module takes this functionality a step further, enabling all completed jobs to be automatically stored in an archive accessible to the client through their usual login. The database records all details of previous jobs and allows the client to generate a repeat order when required as well as mark up any new changes on the soft proof.

“Clients can view an entire history of a job, track exactly what was ordered and when, as well as order new work without the bureau having to be involved,” says Ludwig. “It's very simple to operate and provides an additional service that bureaus can offer in order to promote customer loyalty.”