Q&P enables efficient everyday email for business

19 December 2005

Email messaging has become a vital communication tool for businesses everywhere during the past few years. Quote & Print recognised two years ago the need to incorporate email facilty into all areas of its programs, drawing on the email details already stored against all the Contacts of Debtors, Creditors and Prospects in the database without clients needing to export those details into the address books of their email programs.

Emailing of quotes, orders, invoices, statements and reports as PDF files is easily available in Q&P and is used widely by the users.

Other email capabilities available in Q&P include:
  • the ability to email directly to the client company or specific contact from the quote or job screen. This communication is great for clarification of details – as the request is written not verbal, notification of expected delivery or holdups and just to say “Thanks” for the business.
  • the ability to email to individual specific contacts in Prospects/Debtors as part the sales process.
  • the ability to add another communication choice when chasing for payment from Debtors, really handy when the person you wish to speak to is unavailable or works part time.
  • the ability to bulk email EFT remittance advices.
In 2003, Q&P recognising the need in the industry for mass broadcasting email ability, with the requirement of targeting specific groups and being able to email in multiple formats, released the Emailer module.

This module is designed to enable a company to have fast bulk communication with its customers via email:

  • Uses same email protocols as the rest of Quote and Print.
  • Email can be sent to Debtors, Creditors, Prospects and individual Contacts.
  • Filters allow you to easily select a subset of customers.
    • Four formats are available:
    • Text Only. Good for a short message, e.g. 'Our new four colour press is now up and running.'
    • Text plus attached file. The attached file could be a PDF file containing a design portfolio.
    • HTML format. This allows the designer greater flexibility.
    • News Letter Format. If you are producing an existing news letter in three steps you can convert it to an email/electronic format. You do not need any knowledge of HTML to do this.
  • All images can be embedded in the email or referenced from your web site.
  • A log facility is available to record emails not sent.
  • Email sending can be easily restarted in case of a system crash.
  • Optional facility to bulk email remittance advices.
  • Optional facility to bulk email some or all users of the Quote & Print Internet Interface.
  • Test facility where you can send one email before sending them all in bulk.